5:30 pm: Meeting at pool moved into clubhouse due to rain. Amy Rosenthal, Neal Kilbane, Bob Kant, Kathy McLaughlin in attendance.
President’s Call to order.
August 27, 2020 minutes: Clarifications made to two items and approved.
Administrative/Legal Matters
- Reviewed status of notification of Annual Meeting and Election. Annual Meeting to be held virtually on September 17, 2020 at 7 pm via Zoom. Elections packet prepared by Counsel and mailed by Touchstone on September 1 and emailed by Touchstone on September 2 to all residents. Deadline for returning ballots/proxies September 16, 2020 at 5 pm.
- Residents encouraged to return ballots electronically.
- Confirmed eligibility of three interested candidates to be elected to Board with Counsel.
- Counsel recommends defining ‘in good standing’ in By-Laws for future decisions.
- In case of a tie, runoff election to be held electronically within reasonable time.
- Details of Zoom meeting emailed by Secretary to residents on September 11 and by Touchstone on September 14.
- Preparation for Annual Meeting: review of year’s projects, matters for discussion.
- Future Board Projects: guidelines for penalties, use of generators, use of propane devices, parking.
- Request that Touchstone share copies of all correspondence with homeowners with the Board.
- All work orders for Professional Irrigation to be initiated by Touchstone; invoices incurred by homeowners to be paid by homeowners.
Homeowner Matters/Requests
Buildings & Grounds
- Dock repairs: review proposal from vendor. Board voted to approve dock repairs based on current estimate. Description of project to be sent to community by President.
- Contract with A-1 sewers to be re-engaged to clean out all lines twice a year. Maintenance of whole community to be scheduled.
- Owners to be reimbursed for costs associated with backup in their sewer lines.
- Need more thorough inspection reports of all Captain’s Walk homes.
Finance
- Review August cash balances, management report
- Discuss renewal of $100K CD; invest additional $50K CD? Bank indicates money might earn more in savings account at this time.
- Bob Kant to be added as signatory on HOA bank accounts. Neal Kilbane to contact banker to initiate the process.
Pool & Snow Removal
- Review of pool operations for summer 2020.
- Bob Kant to turn off pool heater.
- AquaTech to close and winterize pool.
- Guard’s desk and chair to be stored in clubhouse.
Clubhouse
- Clubhouse closed during Covid.
- Kathy to replenish paper towel supply.
Landscaping
- Proposal for fall plantings to be reviewed.
New Business
- Annual Meeting: September 17, 2020 at 7:00 pm.
Meeting Adjourned.
HOA Board Meeting Summary 9.9.20